Question 1

Am I responsible in getting a placement?

Accepted Answer

Yes, students are responsible to get a placement before the deadline.

Question 2

I can't remember my Unifrog log in?

Accepted Answer

Type in Unifrog in your search engine. Then click the green writing “reset password / resend welcome email”. Next go to your email and look for an email from Unifrog. You need to click on the link and then type a new password.  Write this password down or enter it in your notes section on your phone so you don'tlose it.

Question 3

What information do I need from the potential employer?

Accepted Answer

You need the following information from the employer;
 	- The company name.
	- Name of the main contact at the company.
	- The email address of the main contact at the company 
	- Company address. 
	- Company telephone number.

Question 4

Where is the placement tool?

Accepted Answer

From the welcome screen scroll down and you will find a number of tiles under the “exploring pathways” banner. The placement tool is the last tile on the righthand side.

Question 5

What happens if I am struggling to find a placement?

Accepted Answer

There is a small data base of companies who have agreed to take students in the summer. You can use this to help find a placement.

Question 6

What happens when an employer agrees to a placement? Who do I give the information to?

Accepted Answer

You need to input this information onto the Unifrog website via your unique log in. This login will be sent to you through your academy email account. When you receive it follow the link and create an account (This includes a password. Please remember to make a note of the password so you don’t forget it). Once you are on your home screen scroll down to the Exploring pathways section and the bottom right hand tile says ‘placements’.

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Click on the go to tool and you will see the following.

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Here you can add a new placement or get more information on the process by clicking the see whole process click. There are videos such as this one https://www.unifrog.org/student/know-how/direct/how-to-use-the-placements-tool (https://www.unifrog.org/student/know-how/direct/how-to-use-the-placements-tool)which help you understand the process more.

Question 7

What happens after I have applied?

Accepted Answer

Unifrog will send an email to the employer to ask for further details. Employers complete all the information and submit it. Parents or carer will then be emailed to confirm they are happy with the placement. Once they have agreed, the school will then look at the documents and complete a health and safety check to ensure that the placement is safe and can go ahead. All you have to do is log on and check the progress of your placement. You should do this regularly so you know what stage your placement is currently.

Question 8

How do I check the progress of my placement?

Accepted Answer

Just log on and go to the placements tool again and check the progress
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Each section goes green when it has been completed and orange when a form has been sent out and Unifrog are waiting for a reply.

Question 9

Why is my initial placement form not turning green?

Accepted Answer

Either you have not entered the employer's email correctly, you have not checked the “agree” box and/or the “form finished” box. After doing this you need to click the green add placement button.

Question 10

What happens if my placement is rejected?

Accepted Answer

Your placement will only be rejected if after a health and safety visit the health and safety deems the risk is too high for the placement to go ahead. You will then be informed of the school decision and requested to find an alternative placement.

Question 11

Can I get paid for my placement?

Accepted Answer

No, your placement is a voluntary placement. You should not get paid over this placement period.

Question 12

What happens when I have finished my placement?

Accepted Answer

You will be asked to complete an evaluation form on your employer. This will not be shared with the employer but will be used by the school to evaluate the placement ready for next year. Your employer will also complete an evaluation on you.

Question 13

Can Unifrog be used for other things as well as placements?

Accepted Answer

Unifrog is atotal careers package. You can build a personal profile which helps develop a CV, find out about different jobs in the careers library, complete a personality profile, look at work environment profiles and even watch webinars from experts in areas of interest.

Question 14

What are the key dates I need to know and where can I find them?

Accepted Answer

Key dates and information can be found in the careers section of the website. Select ‘Year 10 Work Experience’ to find some useful resources for work experience. Here you will find link to the assembly I held with you on accessing Unifrog. At the end of the presentation there is a slide with the key dates.

Question 15

What type of placement do I put when filling in the initial student form when I add a placement via the placement tool?

Accepted Answer

You need to ensure that this is an “In person” placement as you will be completing a placement with an employer and not completing online. This will ensure that the named person at home you have added when you fill in the details on the initial form will get an email and be asked to agree your placement.

Question 16

What information should I give the employer when they agree to take me on placement?

Accepted Answer

It is important that your employer understands that they will receive an email from a company called Unifrog which will have a link to a document they have to complete. Please ask them to check their junk mail and spam folders as some companies systems will send the email straight to these folders.

Question 17

What do I do if I have not heard anything from my employer or the school after a couple of weeks?

Accepted Answer

Check you placement by logging onto Unifrog and going to the placement tool. If the employer section is amber, check the information you put in is correct if it is not edit it. If all the details are correct please give your potential employer a ring and explain again about checking spam and junk folders. Remember that companies are normally very so be polite and thank them at the end of the conversation as this goes a long way.

Question 18

What else can I do before my placement?

Accepted Answer

Search for the company on the internet. Find out about them so you understand as much as you can.

Question 19

What should I do the week before my placement?

Accepted Answer

Contact them to remind them you will be coming. Make sure you know the following before your 1st day
-          The name of the person you are meeting on your 1st day
-          The time you need to be there
-          What you need to wear
-          Arrangements for lunch 
-          Your working hours
-          Any other special arrangements or information you need to be aware of.

Question 20

My employer has not filled in their form

Accepted Answer

It is good to give your employer 2 weeks to complete their form. After this time, I would suggest you contact them again. It could be that their email firewall places the email from Unifrog in their junk or spam folder. Please ask them to check there.   
If they say they still have not received it email me, and I can send you a link which you can forward to them.

Question 21

My parent / carer has not received the agreement form

Accepted Answer

Get them to check their junk / spam folder. If it is still not there email me and I will send you a link which they access and fill in the required information.

Question 22

If I am unwell during my placement what should I do?

Accepted Answer

You need to first phone the employer and explain you are unwell and give a reason, then secondly phone the academy attendance team.

Question 23

If my placement can only take me for part of the placement period, what do I do?

Accepted Answer

Students have a block placement period and therefore need to be involved with work experience for the duration. If your placement can only take you for part of the time you need to try to find a second placement to fill the time. You do this the same way as you did for the 1st. Approach an employer and ask see if they can take a work placement, get all of the details needed (Company name, Company address, Company phone number, Person who will be your contact at the company, Their email address, A parent/ carer who will be able to review your placement, their email address). Now you need to log onto Unifrog and go to the placement tab and add the second placement. If you can not find another placement you need to contact the Placement co-ordinator via email and discuss it with them.

Question 24

If the final day of your work placement is the final day of term. Do I finish when the school finishes?

Accepted Answer

No you have a work the times which have been set out by your employer throughout the placement. For example, if you placement is 9-5pm at the start of the placement you need to keep to what the employer has requested.

Year 12 Work Shadowing